Dr. H. Bliss Murphy Cancer Care Foundation

Hosting a Community Event

Below is a description of how to plan and host a community event:

3 months prior to event:
Meet with Development Officer to discuss event possibilities - your imagination is the limit!
Organize Committee - assign roles (see Sample Committee Structure)
Book any venues or facilities necessary for event
Develop budget
Hold 1-2 meetings with your committee

2 months prior to event
Hold 1-2 meetings with your committee
Develop marketing plan for event
Discuss promotional needs with Foundation Office

1 month prior to event
Hold 2-4 meetings with your committee
Follow through on marketing and PR for event
Contact any relevant enforcement or municipal groups
Order/arrange for donation of food and beverage as needed
Liase with Foundation Office as necessary
Complete checklist to ensure all equipment and supplies are in place

2 weeks prior to the event
Reconfirm facility or venue
Review checklist to ensure all equipment and supplies are in place
Liase with Foundation Office as necessary

1 week prior to the event
Do walk through with committee of facility
Put the final finishing touches on to make your event unique, and you’re off!
Don’t forget to celebrate your success when you’re all done!

Download event checklist and committee structure.